Preview: See the first 13 pages of the handbook
In this handbook, all references to “parent” should be taken to mean parent or guardian.

General Information

Columbus Adventist Academy (CAA) is a private Seventh-day Adventist school that offers a full and wide-ranging curriculum for students in kindergarten through eighth grade. CAA is an educational ministry of the Ephesus Seventh-day Adventist Church of Columbus, Ohio.
Columbus Adventist Academy
3650B Sunbury Road
Columbus, OH  43219
(614) 471-2083
(614) 471-5035 (fax)

Mission Statement

·         The mission of Columbus Adventist Academy is to maintain an academic program of excellence that is integrated with God’s word in an environment that nurtures respect and cooperation. We encourage students to be life-long learners as they develop spiritually, academically, socially, and physically.

Nondiscrimination Policy

Columbus Adventist Academy recruits and admits students of any race, color, or ethnic origin to all its rights, privileges, programs, and activities. In addition, the school will not discriminate on the basis of race, color, or ethnic origin in the administration of its educational programs and athletics/extracurricular activities. Furthermore, the school is not intended to be an alternative to court or administrative agency ordered, or public school district initiated desegregation.
Columbus Adventist Academy will not discriminate on the basis of race, color, or ethnic origin in the hiring of certified or noncertified personnel.

Admissions Policy

CAA extends a warm invitation to any student who is interested in obtaining a Christian education in a Seventh-day Adventist environment. We are committed to educating children through a curriculum and activities that are based upon and are faithful to the Bible.
Readiness is a basic factor in accepting a student into the CAA program. Readiness varies with children and must be given individual attention by parents and/or guardians, and by the teachers and principal. Character and scholastic ability are also carefully considered before the student is accepted into the school program.
The school board approves the admission of each student. Admission may be granted by the school board on a temporary basis until all scholastic records have been received and processed. Admission is for one year. At the end of that year, each student must reapply by filling out the appropriate forms at that time.


Minimum Age Requirement

Children may enter kindergarten if they are five years old by September 30.

Financial Policy


Tuition and Fees

Tuition at CAA is determined on an annual basis. Contact CAA for more information.
Application fee:       $30 (one time)
Registration fee:     $150-$200 per child per year, depending on date of registration

Payment Options

Because of our need to provide a reasonable payment plan while keeping tuition as affordable as possible, Columbus Adventist Academy uses the FACTS Tuition Payment Plan. Families have the option to pay their tuition in one of three ways.
Option 1    Pay full annual tuition by August 1 and receive a 5% discount.
Option 2    Pay tuition in two equal installments by August 1 and January 1 and receive a 5% discount. If either payment is not met on time, the family will not receive the discount.
Option 3    For a one-time, nonrefundable fee of $41 (per family), monthly payments will be processed directly from a checking or savings account. Automatic payments are due on the 20th of the preceding month (preferred) or the 5th of the current month. (Payable through FACTS)

Payment Arrangements

·         Parents will receive a Financial Agreement Form at registration. The Financial Agreement Form details the payment procedure on a monthly basis.
·         The registration fee and first month’s tuition are due on registration day. Registration fees are only refundable if the student never attends.
·         No child will be allowed to register for school that has an outstanding balance at any Adventist school. Arrangements for any and all exceptions must be made in writing with the school board through CAA’s business manager.
·         The business manager is the only person who is authorized to give payment receipts.
·         Unpaid bills 45 days after they are due or failure to abide by a written financial agreement may result in immediate removal of the student from school until the bill is paid.
·         Parents or guardians of a student in our school who are unable to meet their financial obligations to the school must follow one of the following procedures.
1.    Request financial aid from their church’s Finance or Education Committee, or from the CAA school board. These committees distribute funds based on financial need, availability of funds, and other criteria.
2.    Arrange a payment plan with CAA’s business manager to be submitted for approval to the school board. The plan must be in writing and signed by the business manager and by the parents or guardians of the student.

·         CAA will not issue a Report Card for any student who has an outstanding balance at the school at the end of each grading period. These will be held by CAA’s business manager until the account has been paid in full. Also, CAA will not forward transcripts, release records, or issue diplomas for students who owe the school.

EdChoice Scholarships

Parents applying for, or whose child(ren) are receiving, EdChoice Scholarships must provide proof of residence. Options include a current utility bill in the name of the parent/guardian, a current mortgage statement or lease agreement, or a current pay stub that includes the parent/guardian’s address.
Parents of students receiving EdChoice Scholarships are responsible for paying application and registration fees.
EdChoice checks must be signed by upon receipt, at least within 5 school days. Students may not return to school unless this occurs.
Eighth-Grade Students
If there is an unpaid balance in tuition, fees, or Extended Care fees for an eighth-grade student, that student will not be able to participate in any of the eighth-grade year-ending activities.


Returned Checks

A fee of $25.00 will be charged for any returned checks. After CAA has received two notices for returned checks, all future payments to the school (for any purpose) must be made either in cash or by money order.

Late Entrance and Early Withdrawal

For any child entering late or withdrawing early, tuition will be prorated, but full application and registration fees will be charged. Parents withdrawing students from school during the school year must notify the principal at least two weeks in advance of the student’s last day. They must also close their account prior to departure. All school possessions (textbooks, library books, etc.) must be submitted at the time of withdrawal or payment must be made for all items not returned. Tuition for a particular month is not refundable if the child has attended school for any portion of that month.

Individual Responsibilities

Teachers have a responsibility to:
·         provide a safe, Christian, and supportive environment for students.
·         treat students with respect and consideration.
·         provide quality curricula that reach students.
·         nurture positive relationships with students and their parents.
·         understand, support, and follow the goals and procedures of the discipline policy.
Students have a responsibility to:
·         complete all assignments on time and to the best of their ability.
·         understand, support, and obey all school rules and graciously submit to correction when it is given.
·         show respect to all members of the school community (i.e., teachers, adults, and fellow students).
·         take responsibility for their own actions.
·         care for one another and refrain from hurting each other by actions or words.
·         actively engage in the learning process.
·         demonstrate fairness and sportsmanship.
·         show care for school property and the property of others.
·         maintain a clean, neat environment.

Parents have a responsibility to:
·         pay all tuition, field trip costs, damage fines, and other fees promptly.
·         support the school’s learning and teaching philosophy.
·         provide a home environment that is supportive of school goals.
·         nurture a positive relationship with their child’s teacher or teachers.
·         understand and support the school discipline policy publicly and privately.
·         discuss any concerns regarding a specific disciplinary measure with the staff member involved.

Additional Parent Responsibilities

·         Parent-teacher conferences are beneficial to the education of your child. Please attend promptly when conferences are scheduled, with both parents attending where possible. When an extra conference is needed, please make arrangements with the appropriate teacher.
·         Make certain that your child gets plenty of rest. Children between the ages of 6 and 11 need between 10 and 12 hours of sleep each day.
·         See that your child is properly clothed to allow for indoor/outdoor activities during each school day according to the season.
·         Keep your child at home when he/she is suspected of having any communicable disease.
·         Provide a wholesome lunch for your child.
·         Limit the amount of TV, VCR, computer, and electronic games your child views. Ideally these can be offered as a reward once all assignments are finished.
·         Develop a consistent time and place in the house for homework and study.
·         Read regularly with your child and encourage your child to read each day.
·         Bring your child to school on time, and pick your child up after school promptly. Written authorization must be given to principal if anyone other than the usual driver will pick up your child from school. Advance notice is preferred.
·         Attend all Parent-Teacher-Student Organization meetings regularly. Volunteers are always needed to assist with outings, hot lunch programs, fund-raising, and so on.
·         Acquaint your child with God’s many wonders in nature and in the world. Plan family trips to museums, parks, zoos, historical sites, and so on.
·         Demonstrate genuine interest in your child’s schoolwork and activities.
Volunteer at the school. This provides a means to help families become a part of the larger school family. It also helps hold down the cost of tuition while improving the quality of the children's educational experience. Work could include, but is not limited to: grounds work, building repair, janitorial assistance, hot lunch programs, chaperoning field trips, ·         teacher’s temporary assistant, and so on.

Attendance Policy

Our attendance policy is meant to foster your child's academic progress, ensure safety by monitoring your child’s whereabouts, and respect our teachers' time and effort. Adherence to the following attendance rules will accomplish all of the above.
·         Students may enter the school at 8:30 A.M. Classes begin at 8:45 A.M. A student is tardy when not in the classroom at 8:45 A.M.
·         Parents whose student will be absent from school should call the school office before 8:45 A.M. of that school day.
·         Anticipated absences must be discussed with the teacher ahead of time. Advance notice should be equivalent to the number of days of class that the student will miss.
·         The principal may authorize absences for illness of the student, death in the immediate family, medical or dental appointments, prolonged family travel (educational or urgent family business), or other emergencies.
·         For EdChoice Students only to maintain eligibility …a scholarship recipient student may not have more than twenty unexcused absences during a single school year. (for more details please visit http://ode.state.oh.us, click school options, EdChoice Scholarship Program.
·         Students who have not made arrangements to be absent from class and whose parents have not contacted CAA about the absence should return to the classroom with a written note that explains the cause of the absence. The student is responsible for making up any required schoolwork.
·         Students who average more than 4 unexcused absences per quarter will be reviewed for possible administrative action. Students absent more than 24 times during the school year may jeopardize their advancement to the next grade.
·         Students are not permitted to leave school grounds during school hours without permission from a teacher and a parent.
·         Classes end at 3:45 P.M. Monday through Thursday, and 2:30 P.M. on Fridays. Students must be picked up on time. Habitual lateness in picking up your child, may result in a charge.


Thy Word is a lamp unto my feet and a light unto my path. Psalm 119:105
The systematic study of the Bible with the Spirit of Prophecy is at the core of the CAA curriculum. The Bible’s influence will permeate every subject and every school activity. Individual opinions and questions will be respected while leading students to form Biblically sound conclusions.


Our school uses materials published by the North American Division of Seventh-day Adventists, as well as incorporating other Christian youth activities, inspirational videos, memorization of Scripture, Bible lab projects, and so on. The Bible curriculum is included in every grade.

Social Studies, History, and Geography

The scope of the Seventh-day Adventist social studies program includes a study of the history of God’s handiwork among nations, geography, cultural awareness, and the mission program of God’s people. It will give broad, comprehensive views of life and prepares students for life in a constantly changing social environment. Students will be able to form meaningful concepts, connections and values.

Science and Health

The accurate study of science and health will lead to an understanding that God, the creator and sustainer of the universe, is the originator of all true scientific knowledge. An awareness that the laws of nature are the laws of God will develop an appreciation of science as a means of learning about God’s character. An appreciation of the human body as the temple of God provides the basis for divinely given health principles. Studies shall also emphasize the importance of the environmental responsibilities we have as caretakers of God’s planet.


The relevant study of math will promote not only proficiency in basic math skills but also the instilling of such values as accuracy, honesty, thriftiness, and Christian stewardship. In addition to the textbooks, supplementary materials such as manipulatives and real-world experiences will be incorporated.

Language Arts

The study of language arts includes phonics, reading, spelling, handwriting, and English. The use of literature and poetry will provide aesthetic enrichment and opportunities for developing character-building skills. A thorough knowledge of grammar will enable students to develop proficiency in language usage. Adventures in creative writing and composition, as well as oral experiences, will provide the opportunity for developing fluency. Reading is of primary importance, not only as a basis for successful academic experiences, but also a means of learning God’s will as expressed in His word.

Art and Music

A curriculum without the study of and appreciation of the fine arts would be incomplete. Since God is the originator of all music and art, we as His children can see His nature a little more clearly by aesthetically appreciating His handiwork.

Physical Education

Recognition of the physical body as the temple of God leads to a unique respect for it. The physical education program's activities enable the student to develop physical, spiritual, mental, and social qualities.


Computers are located in every classroom to enhance the learning opportunities for our students. Formal computer instruction begins in the early grades by teaching introductory keyboarding and word processing, and continues through the eighth grade.

Grading and Evaluating

Placement tests and recommendations of the teacher and principal will be used to determine instructional level.
Homework appropriate to the grade level will be assigned at the teacher’s discretion. Students with excused absences will be able to make up their homework.
Report cards will be distributed every nine weeks. Fourth-quarter grades will not be mailed until final school accounts are cleared.


Grade promotion is based on academic performance and the age and maturity of the student, and is determined for each student by the assessment of the student’s teacher. At times, even though a student is striving for achievement to the best of his or her ability, retention is advisable. Success at a lower level may be better than frustration at a higher one. A recommendation will be made to retain a student if he or she has failed reading, mathematics, and language arts for 3 of the 4 quarters. A decision to retain a student will be made only with the agreement of the parents, teacher, and principal. A conference will be scheduled to discuss this no later than the second week of the final quarter.


Kindergarten:     Meaning:
        VG              Very Good                                                        
        S                 Satisfactory
        N                 Needs Time/Experience/Improvement
Grades 1-2:        Meaning:
        E                 Excellent
        S                 Satisfactory
        N                 Needs Improvement
Grades 3-8:      Percents:       Point Values:         Meaning:
A                93%-100%             4.0                Excellent
A-              90%-92%               3.7
B+             87%-89%               3.3                Good
B                83%-86%               3.0
B-              80%-82%               2.7
C+             77%-79%               2.3                Average
C               73%-76%               2.0
C-              70%-72%               1.7
D+             67%-69%               1.3               Poor
D               63%-66%               1.0
D-              60%-62%               0.7
F                Below 60%            0.0                 Very poor
I                        —                                       Incomplete

Honor Roll/List of Excellence

To encourage high academic achievement, CAA recognizes students who show outstanding academic achievement. The criteria are as follows.
Kindergarten and Grades 1-2:
Honor Roll                All grades of VG, E, or S with no more than two S grades
List of Excellence    All grades of VG or E
Grades 3-8:
Honor Roll                3.00-3.49 G.P.A.
List of Excellence    3.50-4.00 G.P.A.


Diplomas will be awarded to students who have satisfactorily completed the eighth grade course of study prescribed by the state of Ohio and the North American Division of Seventh-day Adventists. Kindergarten students will receive a certificate upon completion of the kindergarten course of study. Transfer students will receive credit for work previously done. Diplomas will not be awarded to students unless their accounts are paid in full.
Graduation exercises will be held each year that there is a graduating student.


Safety Guidelines

·         No throwing of rocks, gravel, balls, or any other objects except as directed.
·         No climbing the flagpole or trees, and especially no hanging from the basketball nets, rims, or other gym structures.
·         No throwing of projectiles (snowballs, spitballs, and so on).
·         Playground equipment should be used only as designed.
·         Eat only in designated areas at designated times. Eating will only be allowed during lunch unless parents send written instructions stating otherwise. If eating outside is allowed by individual teachers, all sacks, wrappings and utensils must be cleaned off the playground immediately when the students have completed their meals.
·         No skate/snowboards, roller blades/skates, or baseballs, unless specified by the teacher.
CAA makes provisions for adequate student accident coverage. We are required to conduct regular fire, tornado, and other emergency drills in accordance with local and state laws. Regular safety inspections of all school facilities and properties are conducted.

Parking Lots

When parents drop off and pick up your students, please drive slowly in the parking lot and be mindful of other children in the area. When dropped off, students should enter the school and go directly to their classroom. After school, students should wait in the designated area to be picked up.

Student Code of Conduct

CAA is concerned about the balanced development of the whole person—body, mind, and spirit—and seeks to ensure that youth receive an excellent physical, mental, moral, social, and practical education. Parents and teachers must be united in these educational goals.
For this purpose, students shall conduct themselves in accordance to the standards of the Seventh-day Adventist Church and the policies, rules, and regulations of Columbus Adventist Academy.
Students are expected to:
1.    Respect God’s name and the Bible as God’s inspired Word.
2.    Respect and obey all staff, and respond with courtesy and promptness to instructions by any staff member.
3.    Respect all school and personal property.
4.    Practice the principles of Christian morals, ethics, fair play, and courtesy in all school relationships. No bullying, injuring, defrauding or disgracing of fellow students or their fundamental beliefs will be allowed.
5.    Be honest and truthful in all things.
6.    Abstain from indecent or disorderly behavior, and from profane or unbecoming language.
Abstain from the use of tobacco, alcohol, or drugs in any form.
7.    Abstain from the use of tobacco, alcohol, or drugs in any form. 
1.    Choose character-building materials in one’s viewing, reading, and listening habits.
2.    Develop the principles of healthful living as taught by the Seventh-day Adventist Church.
3.    Accept responsibility for taking advantage of the learning opportunities provided.
Remember that school rules apply at all times, including on school buses and field trips.

Discipline Policy

Discipline at CAA is designed correct students, rather than punish them. We seek to teach students to become self-disciplined and to understand that there are logical consequences for their actions.
Teachers are responsible for classroom discipline. They will establish a set of classroom rules for student conduct, which must be observed by the students. Repeated offenses will be referred to the principal. Corporal punishment is not practiced at CAA.
Level 1 Offenses
·         Interfering with the education of another student, the orderly operation of the school, or a school function
·         Failing to follow all classroom rules
·         Using inappropriate language
·         Unwanted bodily contact with another person
·         Teasing or harassment of other students
·         Tardy arrival at any assigned place after reasonable length of time has transpired
·         Yelling or running in the halls or other disruptive behavior
·         Eating at inappropriate times, chewing gum, or providing gum for others
·         Using a cell phone in school, on school grounds, or during school functions
·         Possession of electronic games or musical devices
·         Uniform code violation
·         Excessive talking
·         Misuse of school property
·         Noncompliance with a staff member’s request